Organizing a relocation is quite difficult and especially when it is an office move. It all depends on the size of the old office, how many colleagues and desks have to be moved, to consider the changes in the design and the preferred date for the move, and yet that's only a glimpse of what's to come. Check out the following guidelines and tips that can help organize your office removals.
First, let's get started by fixing the best date for the move. It should be organized in advance and ask your colleagues about their preferences. If you move a small home office, then consider picking a date according to all the other activities and tasks that you have to follow on a daily basis. Next, find a company for office removals that can help with everything else, as well as help choose the perfect removal day.
Second, inform all the suppliers of the office, change accounts or open new ones, organize everything about the new place for the office. The time is money and you definitely want to spend as less time as possible for the relocation of the office, and the best way to do it is to ensure that you can continue your ordinary office work right after the relocation.
Third, ask the company that you hire to assist you with something extraordinary or basically - ask them everything that's not clear. For instance, let's take the taxes and the fees - ask them what exactly you have to pay, whether they make discounts if paying in cash/once payment, whether they offer complimentary services, when is the last date for canceling the move without paying extra fees, whether they offer rental boxes or other removal items from recycling materials, etc. Consider whether moving in a "greener" way is essential for the name of your company.
Fourth, discus with the agent all the options and services they offer. If they make the packing and if they are liable for the safety of the items during the office removals, then discuss exactly what they will do and what you have to do. A great tip is to start packing the small and easy things quite in advance, and let the professional movers do the job, such as dealing with the wiring, the dismantling of the office furniture and the wrapping of the big electronic devices.
Fifth, at the moving day, ensure a flawless access to the office. One the movers can handle and lift the big heavy objects easily, and two - it would be great for the safety of your office belongings. Check out the route and the terrain to the office for any imperfections such as stairs, decorative items, turns, ramps or others. If you move a small home office, then, ask the neighbors to free more parking space so the huge removal van can park as close as possible to the boxes. One of the best ways to enjoy a quick moving day is to spend time when loading and unloading the van, while the key for that is to avoid extra distance.
Sixth, an office move when you do everything by yourself is even more difficult and it requires even more time for planning and organization. In this case, the key for easier move is in the choice of the right van. It should be big enough so to store all your possessions and office items for a one-way trip to the new office, as well as small enough to turn through the narrow city streets, the perfect van according to the budged for the move, and with all the amenities to ensure the safety of the objects.
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